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Overview

Embarc is a three-year program that provides community-driven, experienced-based learning opportunities to low-income High School students to inspire and prepare them for college and career success through long term social and cultural exposure. Supplying students with myriad positive models of success, journeying out of their neighborhoods to directly engage with the cultural and commercial worlds in Chicago. Embarc was now ready to utilize their experimental learning model to a new STEM school system in Englewood, Chicago.

Our team developed and redesigned training materials for the implementation process that would occur in a 2-day training orientation between embarc staff and high school teachers.

Role

UX Design

Information Architect

Time Frame

5 weeks

Tools Used

Pen + Paper

Sketch

Google Suites

Introduction

Kick Off Meeting

We sat down with the CEO of embarc, Imran Khan, and 2 directors that would lead the project to implement Embarc’s program to a school size scale at Englewood’s new STEM school. We wanted to understand the programs' background, plans moving forward, and intentions with a design team. After getting settled, we completed an activity with the embarc staff using sticky notes to discover various goals. 

Project Goals:

1. Amazing professional development training that gets teachers excited to buy-in the overall Embarc program /model

2. Develop an Implementation plan for the Whole School Model

3. Establish a Whole School Model (Embarc umbrella vs Englewood STEM)

End of Project Goal:

Teach staff to run the program.

 

Embed embarc staff for the first year and then transfer responsibilities of programs to the teachers and school staff.

Our Challenge

Find the most efficient implementation method for Embarc program goals at a large scale to prepare teachers and staff at Englewood STEM.

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400 Students

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23

Teachers

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1 New School

Content Audit

We evaluated how embarc’s process for each journey was facilitated, meaning what materials were needed, the interactions between the teachers and students, and each step of the journey. The most important material used during journey was the 'Journey Handout' sheets, which follows

a specific organization structure:

Current Journey Handout Structure

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Pages

1-2

Before Lesson Overview 

 

These pages highlight the journey framework, the learning objectives, and the resources/materials needed.

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Pages

3-5

Reflective Journal

 

This section is a before lesson exercise for the students in which they will speak about their contribution to the experience and what they need to look forward to in the journey.

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Pages

6-7

During Lesson framework

 

A guide for teachers to follow to journey and during the journey: talking points, next steps, and points of reflection throughout the experience.

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Page

8

During Lesson Activity sheet

Students fill out information they are learning as they go complete the experience- experience, position, mentor, etc.

Pages

9-10

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After lesson framework

A guide for teachers to facilitate reflections/activities students had

with experience.

Pages

11-14

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After Journey Review

Journey reviews for students to reflect on - Lessons learned, impact, likes/dislikes.

Journey Make-up options

Alternative activity for those who did not participate in the journey.

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Redesigned Journey Handout Structure

After analyzing the process, we came to the consensus that it lacked structure in the method the handouts were organized. We chose to reorganize and simplify the handouts based on student vs staff sections. This makes it much easier for new teachers of the program to learn.

Journey Overview 

Journey information, teacher checklist.

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Page

1

Strictly Student Materials

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Pre-Journey Lesson

Journey objectives, students’ materials needed for journey

During Journey

A guide for teachers that includes facilitating points of reflections, talking points, instructions for journey.

Post Journey-Lesson

A guide for teachers to facilitate reflections of the journey.

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Pages

2-3

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Pages

4-5

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Pages

6-7

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Activity sheets that relates to the journey location

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Activity materials needed for students to have during experience

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Activity sheets for students to fill out journey summary

Redesigned Journey Sheets

As well as restructuring the journey process, we believe it was necessary to redesign the layout of the journey sheets, so it is easy for new program facilitators to understand and implement.

Original Pre-Lesson Journey Overview 

Original Journey Sheet

Redesigned Pre-Lesson Journey Overview 

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Hierarchy of Information properly displayed at the top. Vital information of the journey details are easily available for the teacher.

Teacher's information needed for the journey, like checklists and student materials are better placed here as opposed to the previous design. Overall less clutter and better placement of information.

Outcome

We provided the process restructure, brainstorm activity, and community asset mapping to the Embarc team. They were happy with what we came up with and really believed this would help teachers grasp the program goals in the 2-day training before the new school opens.

Personal Reflection

I was really happy to be chosen to work with Embarc and Table XI on this project given the impact they are doing for these students. Not only is this for a good cause but it is work that I believe in and helps me identify the type of work I could possibly be doing in the future.

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